In other words, unless you’re skilled or have plenty of experience with QuickBooks, you may be better off using property management software. Similarly, the user interface for QuickBooks is not designed for individuals managing numerous separate accounts. In terms of using spreadsheets, this means having a separate sheet for each property, which can quickly get out of hand. In fact, you almost need to treat each property as an independent business. Essentially, when tracking income and expenses for your rentals, you need to keep your finances for each property separate, ideally on a unit-by-unit basis. The same issues that make spreadsheets unsuitable for rental portfolios make QuickBooks a challenge to use for rental properties. That will always work and the two can use the file at the same time.However, QuickBooks is primarily designed for small to midsize businesses. The proper way to share a file among two users on a local network is via the Multiuser application. How bad this is depends on the network file sharing used. In any event accessing a QuickBooks file over a local network is not advised as the network file sharing system can have issues with Apple's CoreData - something that Apple has documented and that involves locking mechanisms. There used to be a lock file that would block the 2nd access but now its supposed to be detected by the OS and reported back as a conflict. With 2019 it should detect that two writes are attempted and warn you but this is more tested with iCloud - Dropbox can change how it works, etc. You will no longer be working on one file and there's no way to "merge" the changes. If two people access a QB file on Dropbox at the same time Dropbox will make a copy of the file and give that to the 2nd user. The Community will be sure to get back to you.
Troubleshoot multi-user issues for QuickBooks Desktop for Mac.įeel free to get back to me if you have additional questions with setting up multi-user.
Thank you for posting here in the Community. I’ll be right here to assist you further. If there’s anything else I can help you with, reach out to me directly by posting a comment below. The information I provided should help you view your company information anywhere using a different laptop. For more information about opening your file on different a computer, follow the steps in this article and proceed directly to the To share your company file section of page 24. Click iCloud, then enter your Apple ID and password.Īfter completing the process, move your company file to the iCloud Drive.Choose the Apple menu, then select System Preferences.If you haven’t set up iCloud yet, let’s go ahead and turn on the feature. All you have to do is share the file on your iCloud Drive. You can access the company file using two computers. I’d be delighted to point you in the right direction about accessing your QuickBooks file on another laptop. Thanks for considering in upgrading to QuickBooks for Mac 2019. Welcome to the QuickBooks Community, ehaddock.